smarter planning , less chaos
Solving time estimation, manual processes, and complex task coordination
👨💻 My Role
Led the end-to-end mobile experience
🤝 Team Collaboration
Worked with a team of 4
📅 Project Duration
13-week sprint (iOS app)
📱 Context & Overview
The desktop version of Temis, an AI-powered project coordination tool developed in collaboration with Atlassian, was designed to help teams manage complex and unfamiliar tasks more efficiently.
By integrating intelligent automation, the desktop interface supported users in breaking down tasks, identifying bottlenecks, and prioritising actions—all within a structured, cross-functional workflow.
🏆 Temis was the sole recipient of the 2023 Atlassian Award, recognised by Atlassian’s design team for its cross-platform innovation.
Problem Statement
What is going on?
Atlassian aims to introduce its project management tools to students and young professionals early in their careers, ensuring they adopt these platforms as they transition into the workforce.
However, existing tools lack features tailored to younger users, making task management and project coordination challenging. Our goal is to bridge this gap by creating a more engaging, intuitive, and adaptive solution.
How might we
help students and young professionals efficiently:
1.
Manage multiple projects with ease.
2.
Streamline task and time management for better productivity.
Desktop solution
Empowering Complex Projects with Desktop Features
We designed an AI-powered project coordination system that automates task prioritisation, enhances visibility through interactive dashboards, and integrates cross-platform reminders to help teams stay aligned.
Simplify Complex Projects Instantly
Upload your project details effortlessly, and let the system generate a comprehensive, AI-driven project plan tailored to your needs.
Customise Your Project Plan with Precision
Take control of your project plan with intuitive tools that allow for precise, manual adjustments, ensuring it aligns perfectly with your goals.
Design Process
Our Journey in 3 Steps
Our three-step design process helped us create user-centred solutions for both desktop and mobile. By combining user research, prototyping, and validation, we delivered an intuitive and impactful task management system.
Step 1 - Discover User Needs
Uncovering pain points through research
• Task prioritisation was unclear
• Managing multiple projects was overwhelming
• Collaboration tools were underutilised
Step 2 - Design Solutions
Transforming insights into actionable designs
• Turning insights into seamless workflows
• Designing intuitive, efficient task management solutions
Step 3 - Deliver Results
Validating designs through usability testing
• Task efficiency & organisation
• Usability & accessibility
• Overall user satisfaction
Challenges faced by users
Understanding Our Users
We surveyed 46 participants and interviewed 7 individuals to understand the task management challenges and preferences of university students and young professionals.
- Affinity diagram (click to see full image)
We realised that
Current Practices and Pain Points
To better understand our users, we examined their current workflows and tools. This revealed inefficiencies and challenges that shaped our design approach, guiding the creation of solutions to streamline task management and improve productivity.
Understanding the core challenges
3 Main Challenges Identified
Through surveys and interviews, we identified key challenges users face in managing tasks and time effectively.
“I may ignore urgent tasks for enjoyable ones”
“Sometimes I delay starting tasks because they feel overwhelming, even though I know I have to do them eventually.”
“I know I should work on urgent tasks, but I end up doing the easier ones just to feel productive.”
Meet our potential users
User Persona
We created these personas to illustrate the unique challenges, motivations, and behaviors of our diverse user base. By understanding their needs, we can craft solutions that address real pain points and foster better task management outcomes.
Sam's journey map
Mapping the User Experience
Understanding the user journey helped us identify pain points and optimise workflow efficiency.
- Sam user journey map
Key Challenge:
Sam, a university student, struggled to set long-term project goals and track them efficiently within her calendar. She often relied on manual scheduling and multiple tools, making it difficult to stay organised.
Solution Approach:
Implemented AI-powered planning to provide smart task breakdowns.
Designed an automated scheduling assistant to track deadlines seamlessly.
Created a centralised dashboard that integrates with existing tools for better workflow visibility.
Why this Matters:
This journey highlights how AI-driven automation enhances productivity, making planning more intuitive and stress-free for students like Sam.
Wireframe design iteration process
Refining Website Wireframe Design
Through multiple user testing rounds and cognitive walkthroughs, we refined the interface, navigation, and workflow clarity to reduce friction in the project creation process.
UXR - value proposition canvas
Our Product Value: AI-Powered Productivity
We built our solution around a clear value proposition:
“How can our product help students and young professionals efficiently manage tasks and complete projects?”
-Value Proposition Canvas
Key Benefits for Users:
How It Works:
AI automatically structures tasks into actionable steps.
Users receive smart deadline reminders and progress tracking insights.
Customisable dashboard adapts to evolving priorities for seamless workflow.
Impact on Students & Professionals:
Eliminates repetitive manual planning, reducing wasted effort.
Improves efficiency by simplifying how users plan, execute, and track progress.
Supports long-term productivity without the complexity of traditional tools.
🎥 Pitch video - presenting Temis
Communicating the concept clearly and compellingly
To wrap up the project, our team created a 2-minute pitch video to present the problem, core features, and user impact of Temis.
Project outcome
🏆 Innovation Recognised by Atlassian & USYD
Our project was selected for Atlassian’s Open Jury and won First Place in the Atlassian Award. Additionally, our work was featured in the University of Sydney’s graduation exhibition, showcasing its innovation and impact.
🗣️ “We were genuinely impressed by how your team delivered such a solid, comprehensive, and convincing design proposal within just 13 weeks. The concept was clear, the execution felt complete, and every decision made sense.”
— Mauricio Wolff, Lead Product Designer at Atlassian
This recognition affirmed our goal to build a solution that’s not just aesthetically strong, but also strategically grounded, user-centred, and technically feasible.
-Atlassian Presentation Day
-Atlassian Presentation Day
-Atlassian Award
Designing beyond features
Clarity, Confidence, and Collaboration
Building the desktop version of Temis taught me that effective coordination tools aren’t about adding more features, they’re about giving users clarity. By anchoring the experience around Andre’s key pain points (task ambiguity, scheduling confusion, and new tools), I learned on breaking complexity into bite-sized interactions. Designing the “Auto-Schedule” system reminded me that intelligence in UX is not just what the AI can do, but how it communicates that to the user.
✅ Key Takeaways
Learned how to simplify AI-powered interactions into understandable UI elements.
Prioritised helping users feel confident about what’s happening behind the scenes.
Designed for cross-functional transparency through smart progress tracking and hover states.
